Registered Address: Kepler Digitals SAS, 9 Rue de Condé, B3, 33000 Bordeaux, France

Email: administration@keplerdigitals.io

Effective Date: 15 May 2024

Kepler Digitals SAS ("we," "our," or "us") is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website www.keplerdigitals.io.

Please read this Privacy Policy carefully.

If you do not agree with the terms of this Privacy Policy, please do not access the site.

1. Information We Collect

We collect the following types of personal information:

- Personal Identification Information: Name and surname, collected via our contact form.

- Contact Information: Email address, collected via our contact form.

- Technical Data: IP address, collected via Google Analytics.

- Communication Data: The content of any messages you send us via our contact form.

2. How We Collect Information

We collect information in the following ways:

- Direct Interactions: You may give us your personal information by filling in forms or by corresponding with us by post, phone, email, or otherwise.

- Automated Technologies or Interactions: As you interact with our website, we may automatically collect technical data about your equipment, browsing actions, and patterns. We collect this personal data by using cookies, server logs, and other similar technologies. Google Analytics helps us understand how our website is being used.

3. Purpose of Data Collection

We use the collected data for the following purposes:

- Service Provision: To provide you with the information, products, and services that you request from us and to improve our website and services.

- Analytics: To understand and analyse how you use our website, which will help us improve our website's functionality and user experience. We use Google Analytics for this purpose.

- Communication: To respond to your inquiries and provide customer support.

- Compliance and Protection: To ensure compliance with legal obligations, and to protect and enforce our legal rights, policies, and contracts.

4. Legal Basis for Processing

Our processing of your personal data is based on the following legal grounds:

- Consent: Where you have provided your consent for us to use your personal data in a certain way (e.g., for marketing purposes).

- Performance of a Contract: Where it is necessary for us to process your personal data to perform a contract we have with you or to take steps at your request before entering into a contract with you.

- Legal Obligation: Where the processing is necessary for us to comply with a legal obligation.

- Legitimate Interests: Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.

5. Data Sharing

We do not sell, trade, or otherwise transfer your personal data to outside parties except as provided below:

- Service Providers: We may share your personal data with third-party service providers who perform services on our behalf, such as hosting services, IT support, and customer service. These service providers are bound by strict confidentiality agreements and may not use your personal data for any other purposes.

- Google Analytics: We use Google Analytics to help us understand how our website is being used. Google Analytics collects information such as how often users visit the site, what pages they visit, and what other sites they used prior to coming to our site. Google’s ability to use and share information collected by Google Analytics about your visits to this site is restricted by the Google Analytics Terms of Use and the Google Privacy Policy.

6. Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

Typically, we retain personal data for a period of one year, but this may be extended if required for legal or business reasons.

7. Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised or unlawful processing and against accidental loss, destruction, or damage. These measures include:

- Encryption: We use encryption technology to protect sensitive data.

- Access Controls: Access to personal data is limited to those employees, agents, contractors, and other third parties who have a business need to know.

- Regular Testing: We regularly test and assess the effectiveness of our security measures.

8. User Rights

Under the GDPR, you have the following rights:

- Right to Access: You have the right to request access to your personal data and obtain a copy of it.

- Right to Rectification: You have the right to request correction of inaccurate data and completion of incomplete data.

- Right to Erasure: You have the right to request the deletion of your personal data when it is no longer necessary for the purposes for which it was collected, or if you withdraw your consent and there is no other legal ground for processing.

- Right to Restriction of Processing: You have the right to request that we limit the processing of your personal data in certain circumstances, such as when you contest the accuracy of the data.

- Right to Data Portability: You have the right to request a copy of your personal data in a structured, commonly used, and machine-readable format, and have the right to transmit that data to another controller.

- Right to Object: You have the right to object to the processing of your personal data based on legitimate interests or for direct marketing purposes.

To exercise any of these rights, please contact us at administration@keplerdigitals.io. If you are not satisfied with our response, you have the right to lodge a complaint with the CNIL (Commission Nationale de l'Informatique et des Libertés) at www.cnil.fr

9. Cookies

We use cookies to ensure the proper functioning of our website and to enhance your browsing experience. Cookies are small text files that are stored on your device. Our use of cookies includes:

- Essential Cookies: These are necessary for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website or use a shopping cart.

- Analytical/Performance Cookies: We use Google Analytics cookies to collect information about how visitors use our site. This helps us understand how our site is used and to improve the user experience. You can manage your cookie preferences through your browser settings or through our Cookie Consent Banner.

10. International Transfers

We do not transfer your personal data outside the European Economic Area (EEA). All data processing is conducted within the EEA, ensuring compliance with GDPR standards.

11. Policy Updates

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or for other operational reasons. When we make changes, we will update the "Effective Date" at the top of this page. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information. If we make significant changes, we will provide a more prominent notice, such as via email or a notice on our homepage.

12. Contact Information

If you have any questions or concerns about this Privacy Policy, please contact us at:

Email: administration@keplerdigitals.io

Conclusion

We are committed to protecting your privacy and ensuring that your personal data is handled with care. Thank you for trusting Kepler Digitals SAS.